DEVELOP YOUR PROJECT MATURITY

The aim of all our business operations is to help our clients succeed with their projects. To improve your project management and thus increase your project maturity, we help you on a number of levels – from portfolio level all the way down to individual project activities. It could be improving processes for project selection and follow-up activities, implementing a project office or a specific project methodology, facilitating workshops or collecting data regarding lessons learned.

 

Having experience of both small and large organisations within a wide variety of industries and sectors, involvement in industry organisations like PMI, Svenskt Projektforum and the agile world as well as in-depth knowledge of different project methodologies and overall frameworks, our consultants possess expert knowledge of good practices and methods to optimise and streamline project management.

 

At a strategic project level we can help you to improve and implement processes for the selection, prioritisation and coordination of projects in the form of portfolio and programme management. At the same time, we can operationally manage the portfolio and programme work to ensure the smooth introduction of processes, initiate and include your employees in the work, and transfer knowledge to your organisation in an effective manner through training, coaching and operative work.

 

With Arkatay’s Project Support Office (PSO), you gain access to a comprehensive set of useful tools and services – everything from handpicked specific services for existing project offices, to a fully functional external project office that takes responsibility for things like ongoing competence development and the exchange of experiences, resource allocation, follow-up activities and benchmarking.

 

Please don’t hesitate to contact us – we will be delighted to help you succeed with your projects!

 

 

Examples of Arkatay’s PSO services

 

Lessons Learned

Evaluating projects – in other words assessing what has gone well and what has worked less well – is an important part of an organisation’s project maturity. It is only when evaluations are carried out that the learning cycle, which is a vital part of assuring the quality of processes, is completed. By utilising external resources, you ensure that the evaluations are carried out independently and without bias. You gain a more relevant picture of the advantages and disadvantages associated with a project by minimising the influence of earlier conflicts or other emotional aspects. The evaluations are carried out in the same manner at a number of different companies, thus creating knowledge about what is relatively good and bad in one’s own projects in relation to others, which creates a greater base of experience within the organisation.

 

Requirements workshops

Investigating and ensuring the correct identification of stakeholders’ requirements is one of the most important tasks for project success. Deriving the requirements at the right level, formulating them in a clear manner and limiting the volume of requirements per project demands a lot of the project manager, and it can be of tremendous benefit to engage the services of external resources to support this extremely important part of the project. By using an external resource, the quality of the requirements for all projects is assured, and you avoid performing unnecessary activities while at the same time the stakeholders’ level of satisfaction is increased.

 

Project kick-off

At the start of a project, it is not particularly difficult to gather together the project team and some stakeholders for a kick-off meeting, with the intention of creating inspiration, commitment and a common understanding of the project’s goals. Unfortunately these good intentions are seldom achieved – instead you often simply end up taking up the participants’ valuable time, without actually creating any significant measurable value for the project. To maximise the value of a project kick-off, the right preparations are essential. Stakeholders need to have been identified and interviewed, and their wishes and requirements documented – at least at a higher level – and the project’s primary problem areas need to have been identified.

 

Health Checks

The purpose of health checks is to measure both the level of compliance and effectiveness of a project. A health check is a general review, the aim of which is to assess the project’s ability to achieve its goals and to compare project management activities with the organisation’s method for project management. By carrying out a health check, Arkatay helps an organisation to ensure that its project model and methods are being used in the right way; that best practices are identified, captured and shared; that the effectiveness of the project is measured; that active risk management activities are being carried out; and that there are processes in place for the provision of feedback to the project group.

 

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